Download 365 Visio: How to Create Professional Diagrams and Flowcharts
Do you want to create professional diagrams and flowcharts that help you visualize data and processes? Do you want to collaborate on your diagrams with your team members and embed them into other Microsoft 365 files? If so, you might want to download 365 Visio, a powerful diagramming and flowcharting tool that is part of Microsoft 365.
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What is Visio and why do you need it?
Visio is a diagramming and flowcharting tool that helps you visualize data and processes
Visio is a tool that allows you to create various types of diagrams, such as flowcharts, network diagrams, org charts, business matrices, Venn diagrams, block diagrams, and more. You can use Visio to design, visualize, and improve your systems, processes, feedback loops, workflows, and business models. You can also use Visio to connect your diagrams to data sources and display data graphics that update automatically.
Visio is part of Microsoft 365 and integrates with other apps and services
Visio is not just a standalone tool, but also an integrated solution that works seamlessly with other Microsoft 365 apps and services. For example, you can access Visio from inside Microsoft Teams, use the Visio Data Visualizer add-in for Excel, export your diagrams as images and insert them into Word, PowerPoint, Outlook, or OneNote, and more. By using Visio as part of Microsoft 365, you can leverage the power of cloud computing, collaboration, security, and productivity.
How to install Visio or access Visio for the web
Visio is not included in the Office suite, but is sold as a stand-alone application
Unlike other Microsoft 365 apps such as Word or Excel, Visio is not included in the Office suite. Instead, it is sold as a separate application that requires a license to use. There are different versions and plans of Visio available for purchase or subscription. For example, you can buy or try Visio Plan 1 or Plan 2 (subscription-based), or Visio Professional or Standard (non-subscription-based). To find out which version of Visio you have or need, see
You can install the desktop app or use the web app depending on your version and license
Depending on which version of Visio you have or want to use, you can either install the desktop app on your PC or access the web app from your browser. Only some versions of Visio include the desktop app. If you have Visio Plan 2 or a non-subscription version such as Visio Professional or Standard 2021 , 2019 , 2016 , or 2013 , you can install and use the desktop app. If you have Visio Plan 1 , you can only use the web app. To install or access Visio, see
You can also use the Visio Data Visualizer add-in for Excel to create basic diagrams
If you don't have a Visio license, but you have an Excel license, you can still create basic diagrams using the Visio Data Visualizer add-in for Excel. This add-in allows you to create flowcharts, cross-functional flowcharts, and organizational charts from your data in Excel. You can also edit and update your diagrams in Excel or in Visio for the web. To use the Visio Data Visualizer add-in, see
How to collaborate on Visio diagrams in Microsoft Teams
You can create, view, edit, and share diagrams in Teams as part of your Microsoft 365 subscription
One of the benefits of using Visio as part of Microsoft 365 is that you can collaborate on your diagrams with your team members in Microsoft Teams. Teams is a chat-based collaboration platform that allows you to communicate, share files, and work together on projects. If you have a Visio Plan 1 or Plan 2 subscription, you can create, view, edit, and share diagrams in Teams without leaving the app. You can also co-author diagrams with other users in real time and see their changes as they happen.
You can add your Visio diagram as a tab in a Teams channel or chat
To collaborate on a Visio diagram in Teams, you can add it as a tab in a channel or chat. A tab is a dedicated space for a file or app within a channel or chat. By adding your diagram as a tab, you can easily access it and work on it with your team members. You can also have conversations about your diagram in the same place. To add a Visio diagram as a tab, see
You can use comments and @mentions to communicate with your colleagues on your diagrams
Another way to collaborate on your diagrams in Teams is to use comments and @mentions. Comments are notes that you can add to your diagram to provide feedback, ask questions, or suggest changes. @mentions are tags that you can use to notify specific people or groups about your comments. By using comments and @mentions, you can communicate with your colleagues on your diagrams and keep track of the conversation history. To use comments and @mentions, see
How to export and embed your Visio diagrams into other Microsoft 365 files
You can save your diagram or parts of it as an image file with customization options
Sometimes, you might want to export your diagram or parts of it as an image file that you can use in other Microsoft 365 files or applications. For example, you might want to insert your diagram into a Word document, a PowerPoint presentation, an Outlook email, or a OneNote notebook. To do this, you can save your diagram or selected shapes as an image file with various customization options, such as file format, resolution, scale, and background color. To save your diagram as an image file, see
How to install Visio or access Visio for the web
Visio in Microsoft 365 Diagram and Flowchart Creator
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Download and install Visio Plan 2 or Visio Professional
Visio for the web Online Diagramming Tool Microsoft 365
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You can then insert your diagram into Word, PowerPoint, Outlook, or OneNote
After saving your diagram as an image file, you can then insert it into any Microsoft 365 file or application that supports images. For example, you can insert your diagram into Word by clicking Insert > Pictures > This Device and selecting the image file. You can also insert your diagram into PowerPoint by clicking Insert > Pictures > Picture from File and selecting the image file. Similarly, you can insert your diagram into Outlook by clicking Insert > Pictures > This Device and selecting the image file. Finally, you can insert your diagram into OneNote by clicking Insert > Pictures > From File and selecting the image file.
Conclusion and FAQs
In this article, we have learned how to download 365 Visio and use it to create professional diagrams and flowcharts that help us visualize data and processes. We have also learned how to collaborate on our diagrams in Microsoft Teams and export them as images that we can embed into other Microsoft 365 files. By using Visio as part of Microsoft 365, we can take advantage of cloud computing, collaboration, security, and productivity features that enhance our diagramming experience.
Here are some frequently asked questions about Visio and Microsoft 365:
QuestionAnswer
How much does Visio cost?The cost of Visio depends on the version and plan you choose. For example, Visio Plan 1 costs $5 per user per month, Visio Plan 2 costs $15 per user per month, Visio Professional 2021 costs $280 as a one-time purchase, and Visio Standard 2021 costs $160 as a one-time purchase. For more details, see
What are the system requirements for Visio?The system requirements for Visio vary depending on the version and platform you use. For example, to install the desktop app, you need Windows 10 or later, 4 GB of RAM, and 4 GB of available disk space. To use the web app, you need a supported browser such as Microsoft Edge, Google Chrome, or Mozilla Firefox. For more details, see
What are the differences between Visio and PowerPoint?Visio and PowerPoint are both Microsoft 365 apps that allow you to create and present visual content. However, they have different purposes and features. Visio is a diagramming and flowcharting tool that helps you design, visualize, and improve your systems, processes, feedback loops, workflows, and business models. PowerPoint is a presentation tool that helps you create slideshows with text, images, audio, video, animations, and transitions. You can use both tools together by exporting your diagrams from Visio as images and inserting them into PowerPoint slides.
How can I learn more about Visio?You can learn more about Visio by visiting the official website , where you can connect with other users, experts, and developers.
How can I get help with Visio?If you need help with Visio, you can contact the support team by clicking Help > Contact Support in the desktop app or web app. You can also visit the , where you can find troubleshooting guides, FAQs, forums, and more. You can also submit feedback or suggestions by clicking Help > Feedback in the desktop app or web app.
I hope you enjoyed this article and learned something new about Visio and Microsoft 365. If you have any questions or comments, please feel free to leave them below. Thank you for reading! 44f88ac181